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Supply Chain Legal Desk• 2026-08-05• 8 min read

EU Responsible Person (EU RP) Cost Breakdown: DIY vs Agencies vs Software

Compare the real costs of appointing an EU Responsible Person in 2026. Agency fees, legal retainers, and how software automation cuts compliance costs by 80%.

# EU Responsible Person (EU RP) Cost Breakdown: DIY vs Agencies vs Software Under Regulation (EU) 2023/988 (GPSR) and Regulation (EU) 2019/1020, every non-EU seller must have an established EU Responsible Person (RP). What does this actually cost, and how can sellers avoid overpaying thousands of Euros per year? --- ## 1. Traditional European Legal Agencies (€1,500 – €5,000 / year) Large regulatory consultancies and legal firms charge heavy retainers: - **Annual Retainer**: €1,500 – €3,500 base fee. - **Per-SKU Review Fee**: €150 – €300 per product file. - **Incident Response Fees**: Billed hourly (€250/hr) if market surveillance requests files. - **Best for**: Large pharmaceutical or medical device corporations with high legal budgets. --- ## 2. Standalone RP Representation Brokers (€199 – €699 / year) Specialized intermediary brokers provide an address and mail forwarding: - **Base Fee**: €299 – €499/year for up to 5-10 SKUs. - **Limitation**: They do NOT create your technical dossiers, risk assessments, or packaging labels. You are still responsible for compiling all technical files yourself. --- ## 3. The Software-First Approach: GPSRPilot (From $19 / month) Rather than paying retainers per product, software automation gives you: - Complete 5-document compliance dossier generation (Risk Assessment, Technical File, DoC, Labels, Traceability). - Instant automatic embedding of your designated RP name and postal details on all packaging labels and dossiers. - 10-year statutory audit archiving. - **Total Savings**: Over $2,000/year per brand.

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